Media personnel applying for credentials to cover Gymnastics Canada events must be employed by a recognized media outlet.
Gymnastics Canada will accept a credential application from freelance photographers, writers, or internet reporters with the following:
- Completed on-line application.
- Assignment letter on company letterhead detailing actual assignment (emails acceptable) from the assigning editor, with his/her name and contact info.
Submission of these materials is not a guarantee of credential application approval. Media credentials are not intended for those who sell photos or images. Credentials will not be issued to those involved in commercial ventures, unless specifically approved in advance and written consent is obtained from Gymnastics Canada.
For consideration for a media credential, a journalist must:
- Have completed the credential request form at least 5 business days prior to the start of the event.
- Be a current, working journalist or photographer for a recognized local, national, or international media outlet on assignment for the event.
Written confirmation of credential approval from Gymnastics Canada will be sent via email no later than 3 business days prior to the start of the event. When issuing credentials, priority will be given to:
- Agencies (CP, AP, AFP, Reuters, etc.)
- National media outlets
- Daily newspapers (based on circulation)
- Local newspapers/media outlets in host city
- Magazines and weekly newspapers
- Local television affiliates
- Gymnastics specific media
Credentials for media websites shall be granted pending available space at the venue and meeting the following requirements:
- The site must demonstrate a record of sustained, original news content on gymnastics.
- The sites own staff must write an overwhelming percentage of the site’s content.
- If requested, the site must furnish certifiable traffic number of monthly visitors from an established auditing firm. Hit encounters will not fulfill this requirement.
Photography
All photographers must receive the consent and approval of Gymnastics Canada. Photography will be permissible only in the designated areas provided that such photography does not interfere with the safety of the gymnasts, Gymnastics Canada and the local organizing committee’s rights, personnel, and the conduct of the event. Photography taken for anything other than news usage must receive prior written approval from Gymnastics Canada and may require athlete approval for commercial use.
Flash photography of any kind is not permitted.
Photographers/videographers are requested to wear dark clothing. Camera bags are not to be permitted on the arena floor. Monopods are permitted, no tripods. Due to space limitations, no laptops may be used on the field of play.
Television/Radio
Local news crews must sign the guidelines that govern access to each event.
They may be allowed the following access:
- Tape or produce live segments on-site up to 15 minutes prior to the start of each session.
- Interviews with athletes, coaches, and other event personnel prior to and following competition in designated media areas.
- Tape designated training sessions at competition venue only.
- No live or taped competitive footage may be used without GymCan approval.
Please contact comms@gymcan.org for broadcast restrictions and approved camera positions within the field of play. Gymnastics Canada reserves the right to restrict access to any video or audio recording devices at any time without notice. Prior approval and notification of presence is required in all cases. All interviews must be pre-arranged with Gymnastics Canada. Any use of competition video without written permission from Gymnastics Canada is prohibited.
Camera lights are not permitted on the field of play at any time.
Credential Usage
Gymnastics Canada reserves the right to revoke accreditations for unprofessional behavior or conduct. All media members must complete the media accreditation request form before receiving it. Accreditations may not be duplicated or reproduced in any way. They are not transferable and must be worn at all times. Media accreditation does not give Field of Play (FOP) access.
Credential Access
Access to media working areas is reserved for accredited journalists and photographers covering the event.
Press Box
In some venues, access to the media seating may be limited due to lack of space. In that case, a priority system is used to allocate seats.
By applying for credentials, you agree to abide by the above policy. Applications for credentials do not guarantee approval.
Athlete Interviews
To schedule interviews with athletes, media representatives must contact Gymnastics Canada’s Communication Manager at comms@gymcan.org. Arrangements will be made to ensure that all interviews include a designated Gymnastics Canada representative. Direct interviews with athletes without the presence of a Gymnastics Canada representative are strictly prohibited and will result in the revocation of media accreditation.
Approval Process
Media will receive notification of credential approval via email. Receipt of credentials in prior years does not guarantee credentials for future events. Credentials will not be mailed. Accreditations from previous years do not guarantee accreditation for future events. Applications for accreditation and any additional documents required must be submitted within the deadlines set by the establishment. Any deviation from these deadlines is at the sole discretion of Gymnastics Canada.